Location, policies and emails

Location & Meeting. Choose Physical address, Phone call, Online meeting, Custom text or Not specified, and enter the details shown on confirmations and in the calendar event. Turn on Microsoft Teams meeting to create a Teams link for every booking; this needs a Microsoft 365 connection.

Policies & Emails.

• Whether invitees may cancel and may reschedule, and until how many minutes before the start. Staff can always do both from the Bookings page.
• Which emails go out: the invitee's confirmation with a calendar attachment, emails to attending hosts, reminders to hosts, and extra internal recipients.
• Invitee reminders at 1 day and 1 hour before, plus any other offsets in minutes.
• A Follow-up email a chosen number of minutes after the meeting ends.
• The Subject template for host emails, using variables such as {{booking_title}}, {{invitee_name}}, {{start_local}} and {{cancel_url}}. The section lists them all.